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Anti-Bribery and Anti-Corruption Policy
Graystone Office Solutions is committed to conducting its business ethically, transparently, and in full compliance with all applicable laws and regulations. The Company adopts a zero-tolerance approach to bribery and corruption in any form.
This policy is established in accordance with the UK Bribery Act 2010 and applies to all employees, directors, officers, contractors, agents, consultants, suppliers, and any other persons acting on behalf of Graystone Office Solutions.
The purpose of this policy is to:
This policy applies to:
The policy applies to all business activities carried out in the UK and internationally.
Bribery is the offering, promising, giving, requesting, or accepting of any financial or other advantage to induce or reward improper performance of a function or activity.
Corruption includes bribery and any other dishonest or unethical conduct designed to influence decision-making for personal or business gain.
Bribes may include, but are not limited to:
It is strictly prohibited to:
No employee or representative should ever feel pressured to engage in bribery to secure or retain business.
Reasonable, proportionate, and transparent gifts or hospitality may be permitted where they:
Cash or cash-equivalent gifts are never permitted.
If there is any doubt, approval must be obtained from senior management before acceptance or offering.
Graystone Office Solutions recognises the heightened risk associated with public sector and NHS engagements. Employees must:
The Company will conduct appropriate due diligence on third parties acting on its behalf. This includes:
Contracts may include anti-bribery clauses and termination rights in the event of non-compliance.
Management
Employees and Representatives
Any concerns or suspicions of bribery or corruption must be reported promptly to senior management or the designated compliance contact.
Reports will be treated confidentially, and no individual will suffer retaliation for raising a genuine concern in good faith.
Accurate and transparent records must be maintained for:
False, misleading, or incomplete records are strictly prohibited.
Breaches of this policy may result in:
Graystone Office Solutions will ensure that employees are aware of this policy and understand their obligations. Additional training may be provided where risk exposure is higher.
This policy will be reviewed periodically to ensure ongoing compliance with legal and regulatory requirements and to reflect changes in business operations.