Modern Slavery & Human Trafficking Statement

1. Introduction

The UK Modern Slavery Act 2015 (“the Act”) requires certain commercial organisations operating in the United Kingdom to publish a statement outlining the steps they have taken to prevent modern slavery and human trafficking within their business operations and supply chains.

Graystone Office Solutions is committed to conducting business ethically and responsibly and to implementing effective systems and controls to ensure that modern slavery and human trafficking do not occur within our business or supply chains.

This statement is made pursuant to section 54(1) of the Act and sets out the actions taken during the financial year ending 31 December 2025.

2. About Graystone Office Solutions

Graystone Office Solutions is a UK-based provider of office furniture, workplace solutions, and associated installation and support services. We supply products and services primarily to public sector organisations, corporate clients, and healthcare and education environments across the United Kingdom.

Our operations are primarily UK-focused, and we work with a range of manufacturers, distributors, logistics providers, and service partners to deliver our solutions.

3. Our Commitment

Graystone Office Solutions:

• Acknowledges its responsibilities under the Modern Slavery Act 2015
• Operates a zero-tolerance approach to modern slavery and human trafficking
• Is committed to ensuring that slavery and human trafficking do not take place within its business or supply chains
• Will not knowingly engage with suppliers or partners involved in slavery, servitude, forced labour, or human trafficking

We recognise that preventing modern slavery requires ongoing review of our internal practices and external relationships.

4. Risk Assessment and Exposure

Due to the nature of our business, Graystone Office Solutions considers the risk of modern slavery within our direct operations to be low. The primary areas of potential exposure relate to:

• Manufacturing supply chains
• Overseas production of furniture or components
• Third-party logistics and service providers

Although products supplied to us are generally manufactured prior to entering our ownership, we remain committed to monitoring and mitigating risks across the supply chain.

5. Due Diligence and Supply Chain Management

Graystone Office Solutions undertakes proportionate due diligence measures, including:

• Assessing suppliers prior to onboarding, including reputational and compliance considerations
• Working with established and reputable manufacturers and distributors
• Seeking confirmation from suppliers that they comply with applicable labour laws and modern slavery legislation
• Periodic review of supplier relationships, particularly where goods originate from higher-risk regions

Where concerns are identified, appropriate action will be taken, which may include corrective engagement or termination of the business relationship.

6. Labour Practices

Graystone Office Solutions ensures that:

• All employees have the legal right to work in the UK
• Employment practices comply with UK employment legislation
• No forced, bonded, or involuntary labour is used within our operations
• Employees are treated fairly, with dignity and respect
• Part-time, temporary, and fixed-term workers are provided with pro-rata contractual entitlements in line with full-time employees where applicable.

7. Business Relationships

To the best of our knowledge, Graystone Office Solutions has not conducted business with any organisation found to be involved in modern slavery or human trafficking.

Should any supplier or partner be identified as being in breach of the Act, we would take appropriate steps, which may include contract termination or disengagement, depending on the circumstances.

8. Policies and Governance

Graystone Office Solutions maintains policies that support ethical conduct and compliance, including:

• Modern Slavery & Human Trafficking Policy
• Whistleblowing Policy
• Code of Conduct

These policies apply to all employees, contractors, and individuals working on behalf of the business.

Senior management holds overall responsibility for compliance with this statement, supported by operational management to ensure effective implementation.

9. Training and Awareness

Employees are encouraged to remain alert to the risks of modern slavery within the business and supply chain. As part of our approach:

• Employees receive awareness information during induction
• Staff are encouraged to report concerns through appropriate internal channels
• Individuals who report concerns in good faith are protected under our Whistleblowing Policy

Training and awareness measures will continue to be developed as the business evolves.

10. Continuous Improvement

Graystone Office Solutions is committed to continuous improvement in identifying and addressing modern slavery risks. Planned actions include:

• Ongoing review of supplier relationships
• Strengthening supplier compliance expectations where appropriate
• Reviewing contractual clauses relating to ethical standards
• Enhancing internal awareness and governance processes

11. Approval

This statement has been approved by senior management of Graystone Office Solutions and will be reviewed annually.

For and on behalf of Graystone Office Solutions